The Best CRM for Wedding Photographers: Why I Chose Dubsado

If you’re a wedding photographer still managing your business through email threads, PDFs, scattered notes, and a prayer… trust me, I’ve been there. There comes a point in your business—whether you’re a year in or just starting out—when you realize that staying organized and delivering a seamless client experience requires more than an excel sheet and a few folders.

And that’s exactly why I switched to Dubsado.

I’ve tried other platforms over the years, but nothing fit the bill. None of them had the flexibility, customization, and streamlined experience I needed as a busy wedding photographer. Dubsado is a CRM in a league of its own—and hands-down the best CRM for wedding photographers who want to stay organized, provide a high-end experience, and get their time back.

As a wedding photographer turned educator who has photographed over 400+ weddings, I needed a system that could support my business growth, keep me organized, and allow me to serve my clients even better.

Why I Chose Dubsado as My CRM

There were two major game changers that made me fall in love with Dubsado:

1. Multiple Workflows on a Single Project

If you’ve ever tried to juggle inquiries, bookings, timelines, contracts, and questionnaires all in one project—you know the chaos. Most CRMs only allow one workflow per client project. But weddings are multi-layered. With Dubsado, I can run multiple workflows simultaneously within a single client project.

For example, I create a separate project for engagement sessions because they happen on a different date—but if you wanted to, you could easily build the engagement session into your main wedding workflow by setting it as a scheduled meeting. The flexibility Dubsado gives you is unmatched.

2. Multiple Questionnaires Per Client

One form doesn’t cut it when you’re planning multiple sessions, timelines, family formals, or vendor lists. Dubsado lets you send as many questionnaires as you want—all beautifully organized within one seamless system.

You can send a getting-to-know-you form, bridal guide, an engagement session guide, and wedding day timeline questionnaire—as many as you want! Dubsado’s forms are stunning, customizable, and beautifully branded.

These features alone—paired with Dubsado’s visual polish and professional client interface—are why I truly believe it’s the best CRM for photographers.

Even More Reasons I Love Dubsado

In addition to workflows and questionnaires, Dubsado also lets me:

• Automate emails and task reminders so I never miss a beat
• Set up lead capture forms that automatically start workflows
• Easily send contracts and invoices with built-in e-signatures
• Schedule appointments (like inquiry calls or meetings) with calendar integrations
• Keep all communication in one clean, searchable client portal
• Customize every form, email, and portal with my brand visuals
• Custom Mapped fields — Guys, you can literally track anything with this. The possibilities are endless.

And here’s the most exciting part: Dubsado 3.0 is coming soon—and I got to test it out early. Let me tell you: it’s amazing. I can’t wait for all the new features to roll out. If you’re just getting started now, you’re catching Dubsado at the perfect time!

How Dubsado Helped Me Grow as a Photographer and Coach

Since switching to Dubsado, I’ve been able to:

• Spend less time chasing emails and more time serving my clients
• Deliver a more elevated, luxury-level experience
• Keep every client detail and form in one place
• Scale my business without sacrificing quality or sanity
• Teach other photographers how to build businesses that are both professional and personal

As a mom of two, a coach, and someone who thrives on systems (because dyslexia and anxiety are real), Dubsado has given me freedom and peace of mind I didn’t know I was missing.

Want to Try Dubsado for Yourself?

I’m so excited to share that I’m a proud Dubsado affiliate and have a code just for you!

✨ Use code: aliciapetitti at checkout for 20% off your first month or year
🛒 Or use this direct link to apply the discount automatically: dubsado.com/?c=aliciapetitti

The best part? This discount stacks with ANY existing sale Dubsado is running—so you’ll always get the best deal.

Affiliate Disclosure: This post contains affiliate links, which means I may earn a small commission at no additional cost to you if you purchase through the links provided. I only share products I use and love, and Dubsado has truly changed the way I run my business.

Final Thoughts: Why Dubsado Is the Best CRM for Wedding Photographers

If you’re overwhelmed by client communication, struggling to stay on top of tasks, or just want to look and feel more professional—Dubsado might be the system you didn’t know you needed.

And if you’re where I was—feeling maxed out and barely keeping up—know that it’s okay to want things to be easier. It’s okay to need support.

That’s exactly what I help my coaching clients do: build smart systems, elevate their experience, and grow with confidence.

Dubsado made that possible for me. And I’m cheering you on to make it possible for you, too. 💛

Want more behind-the-scenes tools and workflow tips? Join my email list and follow me on Instagram—I’d love to share more of what’s working!